Policies

Information for Parents

ABOUT THE WORKSHOPS

These are one-hour creative workshops for children aged 7–16, with a maximum of 8 participants per session.

The workshops are designed to develop creativity and practical craft skills in a relaxed and supportive environment.

Each session will have a specific creative activity and children will be shown how to use the relevant materials and techniques safely.

ACCESS

Creative Corner is located on the first floor within Heald House, the home of Topaz Dance School. For safety purposes, the dance school has a door code system in place. When you arrive at the studio, ring the bell and you will be buzzed in. Creative Corner is up the stairs then straight ahead within an office section of the building. There is a latch-lock door separating the main dance school from the office area. This will be unlocked for you to access the room then once all children have arrived, the door will be locked for safety.

DROP-OFF & COLLECTION

Parents/carers may drop children off at the beginning of the workshop and return at the agreed collection time. Due to limited space, parents/ carers can remain on site in the designated waiting area but not in the room. There may be situations where a child needs the parent/carer to come into the room for medical or support reasons. This will be arranged on a case by case basis.

Please do not leave your child before the advertised start time unless this has been agreed in advance.

At the end of the session, children will only:

- be collected by an authorised adult; or

- leave independently where this has been expressly agreed by their parent/carer.

Please contact the workshop leader as soon as possible if you are going to be late collecting your child.

IF YOU ARE LATE

If you are delayed, please telephone or message as soon as possible.

Children must not be left waiting outside the studio unsupervised.

If a child has not been collected and no contact can be made with their parent/carer, the workshop leader will follow the workshop's safeguarding and emergency procedures.

SAFETY

Children will receive safety instructions appropriate to the activity.

Activities may involve scissors, glue, paint, craft tools and other materials appropriate to the particular workshop.

Parents/carers must provide information about any allergies, medical conditions, additional needs or other circumstances that may affect safe participation. Click here for full details about our safety procedures.

PERSONAL CARE

There are toilets just outside the Creative Corner Liverpool room. If children need the bathroom, Leanne will direct them where to go but will not assist in any way. There are also hand washing facilities in the bathrooms.

BEHAVIOUR

We want the workshops to be creative, enjoyable and welcoming.

Children are expected to:

- treat other children respectfully;

- listen to safety instructions;

- use materials and equipment appropriately;

- respect the studio and other people's work;

- tell the workshop leader if they need help.

If a child's behaviour creates a significant safety risk to themselves or others, the workshop leader may contact the parent/carer and, where necessary, ask the child to leave the activity.

ILLNESS

Please do not bring your child to a workshop if they are unwell in a way that could affect other participants or prevent them from safely taking part.

If your child becomes unwell during the workshop, you will be contacted.

ACCIDENTS & FIRST AID

Minor accidents will be dealt with appropriately and recorded.

Parents/carers will be informed of any accident or incident that is significant or requires further attention.

In an emergency, emergency services will be contacted where necessary and the parent/carer will be contacted as soon as practicable.

SAFEGUARDING

The safety and welfare of children attending the workshop is a priority.

As Creative Corner is a shared studio space located within a dance school, there will sometimes be staff members/ visitors around the building. All dance school staff are DBS checked and insured, however, Creative Corner maintains full responsibility for children participating in workshops.

If a child raises a safeguarding concern or information gives rise to a safeguarding concern, the workshop leader will follow the workshop's safeguarding procedure and, where necessary, seek appropriate professional advice or make a referral.

DATA & INFORMATION

Information provided by parents/carers will be kept securely and used only for appropriate purposes connected with running the workshop, safeguarding children, emergency contact and administration.

Medical and emergency information will be accessible to the workshop leader while the child is attending. You can read the full privacy and data collection policy on the website

CANCELLATIONS

All bookings are non refundable. While I understand that things happen, materials will have been purchased in preparation for the workshop and to be able to continue offering workshops, I have to account for this cost. There may however be circumstances where I will be able to offer alternative arrangements, at my discretion.

CONTACT

Workshop leader: Leanne Riley

Telephone: 07752552182

Email: creativecornerliverpool@gmail.com

Studio address: Heald House, Heald Street, Garston, Liverpool. L19 2LY.

Privacy & Data Policy

Children’s Creative Workshops

Studio/Business: Creative Corner Liverpool

Workshop age range: 7–16 years

Maximum group size: 8 children

Last updated: October 2026

1. About this privacy notice

This privacy notice explains how Creative Corner collects, uses, stores and protects personal information provided when you book your child onto one of our creative workshops.

We take the privacy of children and their parents/carers seriously and only collect information that is reasonably necessary to organise and safely deliver the workshop.

For the purposes of UK data protection law, Creative Corner is the organisation responsible for the personal information collected through the workshop booking and registration process.

2. What information we collect

Depending on the workshop and the information you provide, we may collect:

Parent/carer information

- Name

- Contact telephone number

- Email address

- Relationship to the child

- Emergency contact details

Child/young person information

- Name

- Age or date of birth, where necessary

- Information relevant to their safe participation in the workshop

- Medical, allergy or accessibility information that you choose or are required to provide for safety purposes

Booking and payment information

- Workshop booked

- Date and time of booking

- Payment or transaction information

- Attendance records

We will only ask for information that is relevant to running the workshop safely and effectively.

3. How we use your information

We may use the information you provide to:

- Process and manage workshop bookings

- Contact you about your booking

- Contact you in an emergency

- Check relevant safety, medical, allergy or accessibility information

- Maintain attendance records

- Process payments and invoices

- Contact you about changes or cancellations

- Meet our safeguarding and health and safety responsibilities

- Deal with enquiries, complaints or incidents

- Meet legal or insurance requirements where applicable

We will not use your information for unrelated purposes without an appropriate lawful basis.

4. Photographs and artwork

Photographs or videos of children will not automatically be taken or used for publicity.

Where photographs or videos may be used for promotional purposes, including on the Creative Corner website or social media, we will seek separate consent from a parent or legal guardian.

You can choose not to give permission for promotional photography and this will not affect your child's ability to attend the workshop.

Artwork created during a workshop may only be photographed or used for promotional purposes where appropriate permission has been obtained.

5. Sharing information

We will keep personal information confidential and will not sell or routinely share your information with third parties.

Information may be shared where necessary with:

- Emergency services or medical professionals in an emergency

- Parents/carers where appropriate

- Relevant insurers or professional advisers where necessary

- Service providers who help us operate our booking or payment systems

- Authorities or organisations where we are legally required to provide information

Where third-party services are used to process personal information, we will take reasonable steps to ensure that appropriate data protection arrangements are in place.

6. Children's information

Because our workshops are aimed at children and young people aged 7–16, we take particular care with their personal information.

We ask parents or legal guardians to provide information on behalf of younger participants where appropriate.

We do not knowingly collect unnecessary personal information about children, and we do not use children's personal information for unrelated marketing purposes.

7. Keeping your information secure

We take reasonable technical and organisational measures to protect personal information against loss, misuse, unauthorised access, alteration or disclosure.

Paper forms will be stored securely and electronic information will be protected using appropriate passwords and security measures.

Access to children's personal information will be limited to people who need it for legitimate workshop, safety, administrative or legal purposes.

8. How long we keep information

We will only keep personal information for as long as reasonably necessary for the purpose for which it was collected.

Some information may need to be retained for longer where this is necessary to meet legal, safeguarding, insurance, accounting or professional requirements.

When information is no longer required, it will be securely deleted or destroyed.

9. Your rights

Under UK data protection law, you may have rights relating to the personal information we hold about you or your child.

Depending on the circumstances, these may include the right to:

Ask what personal information we hold

- Request a copy of your information

- Ask us to correct inaccurate information

- Ask us to delete information where there is no lawful reason for us to retain it

- Object to certain uses of information

- Withdraw consent where we are relying on consent

Some rights are subject to legal exceptions.

To exercise your rights or ask a question about how your information is handled, please contact:

Creative Corner Liverpool

Email: creativecornerliverpool@gmail.com

Telephone: 07752552182

10. Complaints

If you have concerns about how we have handled your personal information, please contact us first so that we can try to resolve the issue.

You also have the right to complain to the UK's data protection regulator:

Information Commissioner's Office (ICO)

Website: ico.org.uk

Telephone: 0303 123 1113

11. Changes to this privacy notice

We may update this privacy notice from time to time to reflect changes to our workshops, systems or legal requirements.

The latest version will be made available to parents/carers.

Safety Procedures

Safeguarding, Safety & Emergency Procedures

1. PURPOSE

The purpose of these procedures is to help ensure that children attending the workshop are safe, supported and appropriately supervised.

The workshops are one-hour craft sessions for a maximum of 8 children aged 7–16.

The workshop leader is responsible for supervising the children throughout the session.

2. SAFEGUARDING

The workshop leader will:

- maintain appropriate professional boundaries with children;

- avoid unnecessary one-to-one situations where reasonably possible;

- ensure activities take place in an appropriate, observable environment;

- listen calmly if a child raises a concern;

- take concerns seriously;

- record safeguarding concerns factually;

- never promise a child that information will be kept secret;

- contact appropriate safeguarding services where required.

- maintain Enhanced DBS certification.

3. IF I HAVE TO DEAL WITH AN EMERGENCY INVOLVING ONE CHILD

Because the workshop leader may be the only adult present, the following procedure applies.

If one child requires urgent attention:

1. Assess whether there is an immediate danger to life or serious injury.

2. Call 999 if required.

3. Keep the other children together in a safe, observable area.

4. Do not leave the group in an unsafe situation.

5. Contact the affected child's parent/carer.

6. Follow the studio's emergency procedure.

7. Record the incident afterwards.

Where possible, emergency contact information for all children must be immediately accessible.

4. FIRE / EVACUATION

If the fire alarm sounds or evacuation is required:

1. Stop the activity immediately.

2. Instruct children to leave calmly.

3. Take the attendance register/emergency information if safe to do so.

4. Leave by the designated exit.

5. Do not return to collect belongings.

6. Assemble at:

Assembly point: Outside the front entrance of the building

7. Check the register.

8. Contact emergency services if required.

9. Do not allow children to leave with parents/carers until it is safe and the collection arrangements have been followed.

5. FIRST AID

First-aid kit location: Just outside of the Creative Corner room

Designated first aider: Leanne Riley

First-aid arrangements: Minor first aid will be discussed with parents/carers at the end of the workshop during collection.

For serious injury or illness, call 999 where appropriate and contact the parent/carer as soon as practicable.

Any first aid provided should be recorded.

6. GENERAL WORKSHOP RISK ASSESSMENT

Hazard| Control measures

Scissors/craft tools| Use age-appropriate equipment; demonstrate safe use; supervise use

Paints/glues| Use appropriate products; follow manufacturer instructions; consider allergies/sensitivities

Small craft materials| Consider choking risk, particularly for younger children

Hot equipment| Avoid where possible; if used, assess separately and provide close supervision

Spills| Clean immediately; keep walkways clear

Electrical equipment| Check equipment and cables; keep cables safely positioned

Furniture| Ensure tables/chairs are stable and walkways clear

Cleaning products| Keep inaccessible to children

Fire| Keep exits clear; explain evacuation procedure

Allergies| Obtain information in advance; check materials before use

Behaviour| Establish clear expectations; intervene early where behaviour creates risk

Collection| Maintain clear authorised collection arrangements

Lone working| Have emergency procedures for dealing with an individual child's emergency while maintaining supervision of the group

8. ACCIDENT / INCIDENT RECORD

Date:

Time:

Child:

What happened?

Action taken:

First aid provided?

☐ Yes

☐ No

Parent/carer informed?

☐ Yes

☐ No

Time parent/carer informed:

Further action required?

Recorded by:

Signature:

9. LATE COLLECTION RECORD

Child:

Scheduled collection:

Actual collection:

Parent/carer contacted at:

Reason for delay:

Person collecting child:

Signature/record: